The Chief Financial Officer / Controller directs the firm’s financial planning and accounting practices and provides overall financial vision for the firm including designing, implementing, and monitoring financial systems for recording, reporting and evaluating all aspects of the financial performance for an architectural firm with approximately $8 million in gross revenue. Responsible for providing fiscal-control programs and accounting systems that respond to needs of projects and firm’s business operation. Conducts all accounting activities and provides management timely financial information. Prepare annual budget and financial reports for firm. Reports to the firm’s managing principal. Serves on the management team and communicates effectively with other Management team members and the firm’s principals and project managers. Oversees and supports administrative aspect of the firm operation including administrative assistants, human resources, employment etc.
Skills / Background:
•Degreed accountant (5 plus years of experience) – not finance
•CPA license preferred
•Experience in the design industry (architecture/engineering) preferred
•Experience with Deltek software preferred
•The below functions describe the essential work responsibilities of the position and are not all inclusive. Other activities may be assigned.
•Payroll (semi-monthly). Confirm hours for hourly employees and any cash advances or expense reimbursements for each payroll. Set up new employees as necessary. Revise employee information throughout the year as necessary.
•Track and manage Accounts Payable (Data Entry is currently done by Receptionist).
•Track and manage accounts receivable.
•Draft invoices and distribute to Project Managers or Principal-in-Charge for review. Confirm correct back-up is attached. Goal is to final and mail out invoices by 10th of each month.
•Follow up / resubmit outstanding invoices or A/R Statements as necessary.
•Financial Statements. Reconcile and print on a monthly basis.
•Reconcile on a monthly basis for leased and owned equipment.
•Reconcile bank statements on a monthly basis – checking and money market accounts.
•Monitor checking account funds/cash flow on a daily basis.
•Reconcile petty cash on a monthly basis.
•Coordinate and maintain plan information.
•Prepare information for professional liability insurance quote annually.
•Calculate annual stock valuation per Buy-Sell agreement
•Prepare annual budget
•Forecast project billings per month
•Track work backlog fees
•Maintain employee compensation records.
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